Aprigo NINJA for Google Docs provides my IT manager with unmatched control and unhindered visibility into our document landscape”

- David Roth, CEO of Appfirst

A recent article in Infoworld claims that Google Docs is widely used at 1 in 5 workplaces. While many companies are realizing cost savings by moving their office documents to the cloud, some issues pop up that must be addressed. One of the most important is access management. For instance, companies moving to the cloud must answer:

• Who has access to a specific data set?
• Who shouldn’t have access to a data set?
• What’s a accessible to a specific user or group?
• Who’s doing what with the data?

To put it in a more concrete perspective, here are a couple of examples of cloud access management cases:

• Users copy local files to GDocs to share with others outside the company
• Users that can’t access certain files through group policy settings can access them in Gdocs
• Users without edit permissions on the local files can now change them in Gdocs

Regain Control of Your Corporate Documents

Google Docs’ fast, cost-effective collaboration features make critical business documents more accessible and portable than ever before – and is quickly becoming the reason why more and more organizations are migrating to the strategic productivity platform. However, Google Docs does come with its risks as IT managers suddenly find themselves as outsiders looking in on end user activity rather than being able to proactively manage it. This lack of visibility into the document creation and publishing process and lack of governance control puts data security and access controls into the hands of the users themselves; a scenario that hinders the value of their implementation. As a result, IT teams are struggling to:

• Keep confidential or sensitive content protected from unauthorized viewing;
• Define and enforce information-sharing policies;
• Understand user adoption and utilization of Google Docs;
• Rapidly address end user inquiries and issues related to the application.

Aprigo delivers the tools IT Managers need to overcome these obstacles and optimize return on your Google Docs investment. Aprigo NINJA for Google Docs gives organizations greater control over their Google Docs solution, providing them with valuable insight into who is using the application and how. This information empowers IT managers with data they can use to more effectively govern how documents and other data are shared within and outside of the company.

Rapid Set Up

Because it is a Google Marketplace application, adding Aprigo’s NINJA for Google Docs to an organization’s Google Apps is fast and easy. There is no need to install anything to the corporate domain. Simply follow the step-by-step wizard to gain access to the service and configuration settings. All documents within your Google Docs environment can then be securely accessed instantly.

Powerful Document Intelligence

A user-friendly document browser enables NINJA for Google Docs users to generate complete lists of all their company’s documents which are categorized by document name, owner, number of collaborators or the properties of each individual document i.e. sharing permissions. This provides greater visibility into the Google Docs environment for IT Managers so they can better control company content. For example, documents owned or managed by former employees, outside contractors or other third-parties can be rapidly identified through a few simple steps.